Accounting Administrative Assistant Job Description and Career Info

An accounting administrative assistant is responsible for handling administrative and accounting duties for management, job duties include handling day-to-day office tasks, communications and accounting activities. An accounting administrative assistant requires formal education training in clerical services, communications and accounting.

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Accounting Administrative Assistant Job Description

The main role of an accounting administrative assistant is to act as support for the accounting department of a company. The daily activities of an accounting administrative assistant may include answering the telephone, filing, faxing, assisting visitors, managing appointments and managing the daily office schedule. Additional, administrative duties may include working on special projects, managing the office and supervising other staff members. Accounting tasks, such as preparing checks, creating budgets, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records and managing inventory records are also completed.

An accounting administrative assistant needs to be skilled in mathematics, communication, time management and typing. It is also important to have an excellent grasp of English grammar and spelling, work well with others and be detail oriented.

Accounting Administrative Assistant Career Info

Education Information

An associate degree is the minimum education required for an accounting administrative assistant. The degree can be in office administration with a specialization in accounting or accounting. The coursework in an associate degree program explores accounting, office procedures, communication, word processing and bookkeeping. Students desiring to advance their skills may choose to continue their education through a bachelor's degree program in accounting.

Employment Information

Accounting administrative assistants can work for private employers, corporations, government agencies, medical facilities and schools. According to the U.S. Bureau of Labor Statistics (BLS), only about 18% of administrative assistants work part-time, so most of the positions are full-time with a typical 40-hour workweek (www.bls.gov). During the tax season, it is not uncommon for accounting administrative assistants to have to work longer hours and overtime due to the heavy workload. The BLS has projected job growth of 11% for administrative assistants from 2008-2018.

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Source: Bureau of Labor Statistics