Construction Administrative Assistant: Job Description and Requirements

Construction administrative assistants work in a clerical position within a construction company managing phone calls, paperwork and clientele. Construction administrative assistants support the business at large and strive to help improve workplace communication and efficiency.

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Job Description for Construction Administrative Assistants

A construction administrative assistant helps executives roll out workplace initiatives, as well as administrate daily affairs. Common job requirements include sorting mail, answering phones, taking messages and following up with customers. Administrative assistants also organize meetings, arrange travel, manage records and monitor expenses. Traditional office duties, such as filing, copying, scanning, ordering supplies and overseeing supply reordering, are also preformed. Depending on how much autonomy staff is given, some positions require independent judgment and keen decision-making skills.

In addition, construction administrative assistants help to ensure that project contracts and bids are complete and filed on time. They may also be responsible for coordinating activities, such as workshops and meetings, off the job site. Depending on the size of the company, a construction administrative assistant may be responsible for training and supervising other clerical staff.

The U.S. Bureau of Labor Statistics (BLS) anticipated a growth of 12% for secretaries and administrative assistants in all fields from 2010-2020, close to the same pace as other occupations (www.bls.gov). However, the BLS expected overall construction field employment (includes all related occupations) to increase 33%, more than other occupations, from 2010-2020. As of November 2013, PayScale.com reported that administrative assistants working in the construction industry earned hourly wages of $10.23 to $20.10.

Job Requirements for Construction Administrative Assistants

Due to the high degree of interaction with the public, administrative assistants are expected to have excellent interpersonal communication skills, both written and verbal. They need to be team players, satisfied when the group is recognized, even at the expense of the individual members. Deadlines are important to this position, so administrative assistants need to be good at prioritizing tasks to make sure that multiple deadlines are met.

The need for a working knowledge of current office practices and software, specifically Microsoft Word and Excel, generally translates to a requirement of five years of experience. The minimum education requirement is a high school diploma or the equivalent. However, those without experience in the field may complete a training or associate degree program in administrative assisting to gain knowledge in business math, record management, communications and professional development. Many associate or certificate programs also include some form of hands-on training in the field.

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