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Document Control Clerk: Job Description and Education Requirements

Document control clerks maintain records and could be responsible for assisting associates in preparing reports and presentations. Education requirements vary, and applicable skills for the profession include computer knowledge and data entry proficiency.

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Document Control Clerk Job Description

Document control clerks categorize, file, and retrieve documents using specific classification and organization systems. Clerks are responsible for the orderly recording and keeping of physical and electronic documents, including distribution of new documents and discarding obsolete records. Clerks might be required to keep records and logs of document retrievals, updates, distributions, and removals.

Some employers require document control clerks to have specific knowledge of a particular industry and business in order to check documents for duplicate, missing, or incorrect information. Businesses also employ clerks to collect data and work with other departments, such as engineering or information technology, to create technical manuals, flow charts, and project plans. In addition, clerks could have administrative responsibilities, such as scheduling meetings, photocopying, faxing, taking notations, or assisting in preparing presentations.

Career Outlook for a Document Control Clerk

According to the U.S. Bureau of Labor Statistics (BLS), clerks earned an average salary of $29,270 as of May 2012 (www.bls.gov). Clerks who worked for the U.S. postal service earned considerably higher average salaries of $53,050. The BLS estimated that employment would increase 17% for all general office clerks between 2010 and 2020, and those with a variety of skills were expected to have the best job opportunities.

Education and Skill Requirements for a Document Control Clerk

Although the BLS indicated that employers accept applicants with a high school diploma or GED certificate, several job postings on Monster.com in October 2010 revealed that most require at least an associate's or bachelor's degree. In some cases, several years of experience or training might be accepted in lieu of a degree. Several community colleges, vocational schools, and universities offer office management courses and degree programs that offer training in office equipment use and procedures.

Some common skills sought for document control clerks include computer proficiency, accuracy, communication, and writing. Employers might require working knowledge of specific software, such as Microsoft office or AutoCAD.

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Source: Bureau of Labor Statistics