Facilities Coordinator: Job Description, Duties and Requirements
Facilities coordinators typically work under a facilities manager to maintain office equipment, physical space and telecommunications systems for a single building. Facilities coordinators handle building-equipment emergencies on an ongoing basis and serve as a liaison between company employees and outside contractors called in to fix problems.
Job Description of a Facilities Coordinator
Facilities coordinators manage building and equipment maintenance schedules, test building security systems and prepare for emergencies by creating action plans. In a large organization, such as a university, a facilities coordinator may be responsible for the maintenance and security of one building and referred to as the building coordinator. Facilities coordinators may be involved in planning for future building space and supply needs of an organization. Coordinators communicate daily with supply vendors and update company executives regularly.
Duties of a Facilities Coordinator
Facilities coordinators schedule preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans. Applying for required environmental permits may be included in a facilities coordinator's job duties. Facilities coordinators review furniture needs and keep the office supply and kitchen areas stocked. Some positions require coordinators to work in an administrative assistant capacity in addition to maintenance coordination.
While there is overlap between facilities coordinators and facilities managers, managers also perform cost-benefit analysis and hire new employees. Facilities managers may be in charge of multiple buildings, each with their own facilities coordinator.
According to the U.S. Bureau of Labor Statistics (BLS), the demand for facility managers is predicted to grow, with an estimated 15% increase in employment of administrative service managers from 2010 to 2020 (www.bls.gov). Because of the demand, these managers will need qualified individuals to assist them in their facility management work. Facility coordinators perform many duties similar to an administrative assistant. The BLS reported in May of 2012 that administrative assistants earned a median annual salary of $32,410.
Requirements for a Facilities Coordinator
Typically, facilities coordinators are required to have earned an associate degree, but in many cases, a bachelor's degree is preferred. Facilities team members need strong written and oral communication skills. They need to be able to stay organized while multi-tasking and work well in a fast-paced environment. Facilities coordinators work with computers and are required to be proficient with Microsoft Office programs. According to job ads on Monster.com in December 2010, applicants need 2-3 years of experience working in facilities, project management or real estate prior to working as a facilities coordinator.
With education and experience, facilities coordinators may advance to a facilities manager. Managers are required to hold a bachelor's degree in a related field. In many cases, at least four years of experience working with facilities maintenance or coordination is required to become a manager. The International Facilities Management Association offers a Facility Management Professional credential designed for facilities workers, including facilities coordinators, interested in advancing in their careers (www.ifma.org).
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