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Legal Receptionist: Job Description, Duties and Salary

Legal receptionists, sometimes called legal secretaries, assist lawyers and other legal aides in a law firm. While performing a variety of general office and clerical duties, legal receptionists also assist attorneys in preparing and managing case files. Although specific legal knowledge is often not necessary for beginning legal receptionists, it may be beneficial for advancement.

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Legal Receptionist Job Description

Office professionals, such as legal receptionists, are often the first point of contact for clients who call or visit a law firm. Receptionists greet visitors and answer telephones, thus creating a welcoming, comfortable and professional environment. They often schedule appointments and inform lawyers of client arrivals.

Duties of a Legal Receptionist

Many of the job duties of a legal receptionist relate to gathering, managing and disseminating information to keep the law office running smoothly. These professionals often use office memos, e-mails, phone messages and faxes to facilitate information. Like secretaries and office administrators, they may also perform standard office tasks, such as filing and maintaining records, copying documents, scheduling appointments and answering questions for visitors. Accordingly, legal receptionists may need to be familiar with a variety of office machines and software programs, such as spreadsheets and word processors.

Legal receptionists may also operate a switchboard or multi-line phone system where they answer, screen and direct calls to the appropriate individual. Receptionists also manage, sort and distribute incoming mailings, deliveries, faxes and other communications, as well as facilitate the dispersal of outgoing communication.

Some legal receptionists may help attorneys create and file court documents through dictation or audio transcription. Law firms hiring receptionists and secretaries often expressed preference for individuals having some experience with legal terminology and a respect for confidentiality, according to September 2011 job postings on CareerBuilder.com.

Salary of a Legal Receptionist

According to the U.S. Bureau of Labor Statistics (BLS), receptionists and information clerks across all industries earned a median yearly salary of $26,410 in May 2013 (www.bls.gov). Most individuals in this occupation earned between $18,330 and $38,170 in May 2013, the BLS explained. Further, the BLS noted that receptionists may advance to a higher-paying secretarial position with a 4-year degree and proven job performance over several years. More specifically, PayScale.com estimated that a legal secretary can earn a median salary of $47,993.

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