Recording Secretary: Job Description, Duties and Requirements
Recording secretaries differ from other secretarial workers in that they are responsible for keeping legal minutes of official meetings for their offices and organizations. They must also maintain the records from these meetings. Read on to learn more.
Job Description of a Recording Secretary
Recording secretaries keep a comprehensive log of items discussed and debated during meetings, conferences, workshops and brainstorming sessions. These records, also known as minutes, may cover what was accomplished, said or set at the meeting, and may exclude individual opinions from group members. Recording secretaries may note the members who are present, record group decisions and write down actions in the order that they occurred. Once the session is complete, recording secretaries may make formal reports and copies of the minutes for distribution.
Duties of a Recording Secretary
In addition to keeping the legal account of each meeting or workshop, recording secretaries must maintain records of past meetings, which may include indexing discussion topics. This involves noting amendments to previous minutes, reports of general matters and proposals under discussion. Additionally, recording secretaries may work with the presiding member to create an agenda for the meeting and discussion points. Should the group vote on any issues, the recording secretary may help with the process.
Requirements of a Recording Secretary
According to the U.S. Bureau of Labor Statistics (BLS), secretaries in general do not need higher education or advanced degrees for their positions; however, the BLS does recommend that those interested in secretarial work attain basic office skills in high school, which may include word processing (www.bls.gov). Recording secretaries in particular must have knowledge of correct grammar, punctuation and spelling. They must also take precise notes quickly, in addition to interpreting these notes later.
Employers may favor applicants who are experienced with office machinery like computer technology, fax machines and copiers. As such, high school graduates may consider enrolling in postsecondary community college or vocational school courses in which they may expand their typing, transcription, computer and office administration skills.
Employment Outlook and Salary Information
In 2013, secretaries and administrative assistants, excluding legal, medical and executive, earned an annual median salary of $32,840, according to the U.S. Bureau of Labor Statistics (BLS). Growth in employment opportunities of 12% was expected for all kinds of secretaries and administrative assistants from 2012-2022, per the BLS, which is about average.
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