Duties of an Administrative Assistant

Administrative assistants perform clerical duties in nearly every industry. Some administrative assistants, like those in the legal industry, may be more specialized than others. Read on to learn more about administrative assistant duties.

View 15 Popular Schools »

Work Environment for Administrative Assistants

Administrative assistants provide office support to executives, managers and other professionals. Assistants may work in a variety of settings from distribution centers to law firms. Assistants often work from a desk and use a computer and the Internet throughout the course of their day.

Administrative Assistant Duties

Most administrative assistant duties revolve around managing and distributing information within an office. This generally includes answering phones, taking memos and maintaining files. Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers.

Bookkeeping

Administrative assistants in some offices may be charged with monitoring and recording expenditures. Duties may range from creating spreadsheets to reporting expenses to an office manager. As such, some administrative assistants may be required to be knowledgeable in office bookkeeping software, such as Microsoft Excel.

Planning and Scheduling

Planning events like board meetings and luncheons may also be the responsibility of administrative assistants. This may require researching vendor prices or inquiring about participants' availability. Other duties may include scheduling appointments and preparing presentation materials.

Documentation

Administrative assistants may also help office members with documentation. Aside from storing, organizing and managing files, assistants may need to type, edit and proofread documents. Some assistants may need to take dictation or record the minutes of meetings.

Specialized Administrative Assistant Duties

Administrative assistants in some fields may be required to have extensive professional knowledge. Accordingly, duties for these assistants may be more specialized. For example, legal administrative assistants may need to have a thorough understanding of legal terminology and procedures, while medical assistants may need to be well versed in dealing with insurance companies and reading medical reports.

Employment Outlook and Salary Information

Average employment growth of 12% was expected for secretaries and administrative assistants, from 2010-2020, according to the U.S. Bureau of Labor Statistics (BLS). General secretaries and administrative assistants, not serving as legal, medical or executive secretaries, earned an annual median wage in 2012 of $32,410, states the BLS.

Show me popular schools

Related to Administrative Assistant Duties

  • Related
  • Recently Updated
  • Popular
Bilingual Administrative Assistant: Career Options & Requirements

A bilingual administrative assistant requires little formal education. Learn about the education, job duties and requirements...

General Administrative Assistant: Duties, Requirements and Outlook

General administrative assistants require little formal education. Learn about the education, job duties and requirements to...

Administrative Assistant Education Requirements

Administrative assistant positions require some formal education. Learn about the education, job duties and skills required to...

Corporate Administrative Assistant: Education Requirements & Career Info

Corporate administrative assistants require little formal education. Learn about the education, job duties and employment...

Administrative Assistant: Summary of Coursework

Popular Schools

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning

    What is your highest level of education completed?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    • Currently not accepting applications from Texas residents
    School locations:
    • Online Learning

    Online Programs

    Which subject are you interested in?

  • School locations:
    • Online Learning
    • Alabama (3 campuses)
    • Arkansas (1)
    • Arizona (3)
    • California (14)
    • Colorado (1)
    • Florida (2)
    • Georgia (3)
    • Iowa (1)
    • Idaho (1)
    • Illinois (2)
    • Indiana (4)
    • Kansas (1)
    • Kentucky (2)
    • Louisiana (2)
    • Maryland (1)
    • Michigan (6)
    • Minnesota (2)
    • Missouri (4)
    • Mississippi (1)
    • North Carolina (2)
    • Nebraska (1)
    • Nevada (2)
    • Ohio (9)
    • Oklahoma (1)
    • Oregon (2)
    • Tennessee (5)
    • Texas (8)
    • Utah (1)
    • Virginia (5)
    • Washington (3)
    • Wisconsin (2)
    • West Virginia (1)

    Online and Classroom-Based Programs

    • Bachelor
        • Bachelor in Business Administration
    • Associate
        • Associate in Business Management

    What year did you graduate from high school?

  • Minimum eligibility requirements:
    • Must complete an application online and submit transcripts for their highest degree earned.
    School locations:
    • Online Learning

    Online Programs

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be 21 years of age or older and have completed some college or 24 years of age or older and a high school graduate for a Bachelor's degree
    • Masters degree applicants must have a Bachelors degree
    • Doctorate degree applicants must have a Masters degree
    School locations:
    • Online Learning

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning
    • Florida (1 campus)

    Online and Classroom-Based Programs

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be at least 16 years old and have a high school diploma or GED.
    School locations:
    • Online Learning

    Online Programs

    • Bachelor
        • B.S. Business Management

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning
    • Alabama (1 campus)
    • Arkansas (2)
    • Arizona (2)
    • California (5)
    • Colorado (2)
    • Columbia (D.C.) (1)
    • Florida (4)
    • Georgia (4)
    • Hawaii (1)
    • Iowa (1)
    • Idaho (1)
    • Illinois (1)
    • Indiana (1)
    • Kentucky (1)
    • Louisiana (2)
    • Massachusetts (1)
    • Maryland (1)
    • Michigan (1)
    • Minnesota (1)
    • Missouri (2)
    • Mississippi (1)
    • North Carolina (1)
    • New Jersey (1)
    • New Mexico (1)
    • Nevada (1)
    • Ohio (1)
    • Oklahoma (2)
    • Oregon (1)
    • Pennsylvania (1)
    • Puerto Rico (1)
    • South Carolina (1)
    • Tennessee (3)
    • Texas (5)
    • Utah (1)
    • Virginia (3)
    • Washington (1)
    • Wisconsin (1)

    Online and Classroom-Based Programs

    • Master
        • Master of Health Administration/Master of Business Administration
    • Bachelor
    • Associate
        • AA in Business Fundamentals
    • Non-Degree
        • Undergraduate Certificate in Business Administration
        • Undergraduate Certificate in General Management

    Do you prefer online or campus based learning?

  • Minimum eligibility requirements:
    • Must live within close proximity to school locations
    • Must be graduated from high school by 2011
    School locations:
    • Minnesota (1 campus)

    Classroom-Based Programs

    • Bachelor
        • Bachelor of Science - Business Management

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning

    Online Programs

    What is your highest level of education?

Popular Schools

Avg. Wages For Related Jobs

Source: Bureau of Labor Statistics