Copyright

Executive Secretary Career Information and Job Description

Executive secretaries have always been responsible for the smooth running of organizations. In today's technologically advancing world, that means more than just answering phones and typing letters. An executive secretary manages information technology, creates presentations or proposals and takes responsibility for confidential company documents.

View 13 Popular Schools »

Executive Secretary Career Information

Executive secretary positions are very rarely entry-level positions, because an executive secretary interacts with top executives and their counterparts. Therefore, most employers require that applicants demonstrate several years of experience as administrative support staff. A college education is usually preferred, especially in an industry-related discipline. Excellent communication, organizational, interpersonal and administrative skills are also needed.

Executive secretaries are generally full-time employees. They often work in such places as legal offices, medical offices, corporate offices, small businesses, schools, hospitals and government offices.

Career Statistics

According to the U.S. Bureau of Labor Statistics (www.bls.gov), the secretarial job market has some of the most job openings in the country, compared to other job fields. Employment for executive administrative assistants is expected to grow 13% over 2008 levels by 2018. The Bureau also reported that the average annual wages for executive secretaries, as of May 2008, were $42,340. The highest-paid executive secretaries earned more than $62,070.

Job Description

Executive secretaries are not just a pleasant voice answering the phone, making coffee or typing memos. The main responsibility of an executive secretary is to provide administrative support to high-level officials in an organization. Executive secretaries are responsible for handling highly confidential documents, protecting an organization's confidential information, communication and information management, managing office supplies, making travel arrangements, scheduling meetings and events and negotiating with vendors.

The executive secretary should have great familiarity with office software and machines. She or he may even train new lower-level secretaries. In some professions, like law and medicine, the executive secretary is expected to be familiar with the technical vocabulary of the industry.

Changing Job Duties

The evolution of technology makes individuals more productive, and tough economic factors force companies to downsize. As a result, executive secretaries today don't just do traditional staff support work. They also take on increasingly more responsibilities, which individuals in higher management positions previously were responsible. These tasks may include project research and management, PowerPoint presentations and report generation.

Show me popular schools

Related to Executive Secretary

  • Related
  • Recently Updated
  • Popular

Administrative Professions

Executive Legal Secretary Training and Education Program Overviews

While many legal secretaries learn their skills through on-the-job training, some might choose to enroll in a legal secretary...

Top Schools for Executive Assistant or Secretary Programs

Find out which top schools offer executive assistant and secretarial programs. Learn about the certificate and degree programs...

Executive Secretary Certification and Degree Program Information

Find out the education options to become an executive secretary. Learn about what to expect in a associate degree program. Also...

Accounting Executive: Job Description and Education Requirements

Accounting executives manage accounting and financial departments, assign special projects and report budgetary issues to...

How to Become an Executive: Education and Career Roadmap

Popular Schools

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    • Eligibility and relevancy of sample programs below will vary by article and program
    School locations:
    • Online Learning
    • Arizona (3 campuses)
    • California (16)
    • Colorado (3)
    • Florida (6)
    • Georgia (5)
    • Illinois (7)
    • Indiana (2)
    • Maryland (1)
    • Michigan (1)
    • Minnesota (1)
    • Missouri (2)
    • North Carolina (2)
    • New Jersey (3)
    • Nevada (1)
    • New York (2)
    • Ohio (4)
    • Oklahoma (1)
    • Oregon (1)
    • Pennsylvania (4)
    • Tennessee (2)
    • Texas (7)
    • Utah (1)
    • Virginia (3)
    • Washington (3)
    • Wisconsin (1)

    Online and Classroom-Based Programs

    What is your classroom preference?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    • Currently not accepting applications from Texas residents
    School locations:
    • Online Learning

    Online Programs

    • Associate
        • Associate of Science - Business Studies

    Which subject are you interested in?

  • School locations:
    • Online Learning
    • Alabama (3 campuses)
    • Arkansas (1)
    • Arizona (3)
    • California (14)
    • Colorado (1)
    • Florida (2)
    • Georgia (3)
    • Iowa (1)
    • Illinois (2)
    • Indiana (4)
    • Kansas (1)
    • Kentucky (2)
    • Louisiana (2)
    • Maryland (1)
    • Michigan (6)
    • Minnesota (2)
    • Missouri (4)
    • Mississippi (1)
    • North Carolina (2)
    • Nebraska (1)
    • Nevada (2)
    • Ohio (9)
    • Oklahoma (1)
    • Oregon (2)
    • Tennessee (5)
    • Texas (8)
    • Utah (1)
    • Virginia (5)
    • Washington (3)
    • Wisconsin (3)
    • West Virginia (1)

    Online and Classroom-Based Programs

    • Bachelor
        • Bachelor in Business Administration
    • Associate
        • Associate in Business Management

    What year did you graduate from high school?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning
    • Florida (1 campus)

    Online and Classroom-Based Programs

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must complete an application online and submit transcripts for their highest degree earned.
    School locations:
    • Online Learning

    Online Programs

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning

    Which degree level do you plan to pursue?

  • Minimum eligibility requirements:
    • Applicants must have completed 12 college credits
    School locations:
    • Online Learning
    • California (19 campuses)
    • Washington (1)

    Online and Classroom-Based Programs

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be 18 years of age or older
    School locations:
    • Online Learning

    Distance Learning Programs

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Undergraduate applicants must be a high school graduate or have completed GED; Graduate program applicants must have a master's degree or higher
    School locations:
    • Online Learning

    Online Programs

    • Master
        • MBA
    • Bachelor
        • BBA

    What is your highest level of education completed?

Popular Schools

Avg. Wages For Related Jobs

Source: Bureau of Labor Statistics