Copyright

Personal Assistant Job Description, Duties and Career Options

Personal assistants, also called executive secretaries, provide administrative support for top-level managers of companies and organizations. Their work involves information management tasks that often require higher level thinking. Assistants with 4-year college degrees are in increasing demand.

View 14 Popular Schools »

Personal Assistant: Job Description

Personal assistants are highly organized, detail-oriented multi-taskers who can work under pressure and meet deadlines. They may specialize in particular fields, such as public relations, advertising or manufacturing. Having a business-related degree is a great advantage in the job market.

Job Duties

Personal assistants analyze, respond to and send out communications. Since they usually work in close proximity to top management, they generally need to pay particular attention to maintaining a professional appearance and manner. Some personal assistants, however, work from home and perform their job duties remotely.

The core skills needed to be successful include touch-typing and the use of desktop publishing and other office software programs. Since much of their responsibility involves the preparation of documents, personal assistants generally need strong writing, spelling, punctuation and grammar skills. They also manage documents by organizing both electronic and paper files; some companies may also ask personal assistants set up or maintain a corporate library. Finally, some companies or industries require assistants to have the ability to read, write and speak a foreign language.

Personal assistants maintain executive schedules, organize and attend meetings, make travel arrangements and record minutes. Other duties may include completing personal tasks for executives, such as shopping for gifts.

Career Options

According to the U.S. Bureau of Labor Statistics (BLS), secretaries and administrative assistants comprise the largest occupation in the country (www.bls.gov). Employment was expected grow at an average rate during the decade ending in 2018. Personal assistants with the strongest software and typing skills will fare best on the job market. Median annual earnings for such top-level executive secretaries and administrative assistants were $40,030 as of May, 2008.

One way to advance in this field is to be certified for office-skill proficiency. Certification is issued after a review of a personal assistant's education, experience and successful completion of tests. Various certifications are offered by organizations such as the International Association of Administrative Professionals and the International Virtual Assistants Association.

Show me popular schools

Related to Personal Assistants

  • Related
  • Recently Updated
  • Popular
Personal Assistant Degree Program Information

Learn about bachelor's degree programs that might prepare students to work as personal assistants. Explore the coursework of a...

Executive Personal Assistant: Job Description and Requirements

Executive personal assistants work closely with top executives of a business or other organization. They usually work in a...

Personal Care Assistant Certification and Certificate Program Info

Find detailed information about a certificate program for aspiring personal care assistants. Learn about admission...

Online Personal Assistant Courses and Classes

Online courses for personal assistants are offered at several schools. Learn about some of the most commonly offered online...

Personal Care Assistant: Job Description and Information

Popular Schools

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    • Eligibility and relevancy of sample programs below will vary by article and program
    School locations:
    • Online Learning
    • Arizona (3 campuses)
    • California (16)
    • Colorado (3)
    • Florida (6)
    • Georgia (5)
    • Illinois (7)
    • Indiana (2)
    • Maryland (1)
    • Michigan (1)
    • Minnesota (1)
    • Missouri (2)
    • North Carolina (2)
    • New Jersey (3)
    • Nevada (1)
    • New York (2)
    • Ohio (4)
    • Oklahoma (1)
    • Oregon (1)
    • Pennsylvania (4)
    • Tennessee (2)
    • Texas (7)
    • Utah (1)
    • Virginia (3)
    • Washington (3)
    • Wisconsin (1)

    Online and Classroom-Based Programs

    What is your classroom preference?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning
    • Florida (1 campus)

    Online and Classroom-Based Programs

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning

    Online Programs

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be 18 years of age or older
    School locations:
    • Online Learning

    Distance Learning Programs

    What is your highest level of education?

  • School locations:
    • Online Learning
    • Alabama (3 campuses)
    • Arkansas (1)
    • Arizona (3)
    • California (14)
    • Colorado (1)
    • Florida (2)
    • Georgia (3)
    • Iowa (1)
    • Idaho (1)
    • Illinois (2)
    • Indiana (4)
    • Kansas (1)
    • Kentucky (2)
    • Louisiana (2)
    • Maryland (1)
    • Michigan (6)
    • Minnesota (2)
    • Missouri (4)
    • Mississippi (1)
    • North Carolina (2)
    • Nebraska (1)
    • Nevada (2)
    • Ohio (9)
    • Oklahoma (1)
    • Oregon (2)
    • Tennessee (5)
    • Texas (8)
    • Utah (1)
    • Virginia (5)
    • Washington (3)
    • Wisconsin (3)
    • West Virginia (1)

    Online and Classroom-Based Programs

    • Bachelor
        • Bachelor in Business Administration
    • Associate
        • Associate in Business Management

    What year did you graduate from high school?

  • Minimum eligibility requirements:
    • Undergraduate applicants must be a high school graduate or have completed GED and completed some college. Master's degree applicants must have a bachelor's or higher.
    School locations:
    • Online Learning

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning

    What is your highest level of education completed?

  • Minimum eligibility requirements:
    • Must be a high school graduate or have completed GED
    School locations:
    • Online Learning

    What is your highest level of education?

  • Minimum eligibility requirements:
    • Masters degree applicants must have a Bachelors degree
    • Doctorate degree applicants must have a Masters degree
    School locations:
    • Online Learning

    Online Programs

    When are you looking to start?

  • Minimum eligibility requirements:
    • Undergraduate applicants must be a high school graduate or have completed GED; Graduate program applicants must have a master's degree or higher
    School locations:
    • Online Learning

    Online Programs

    • Master
        • MBA
    • Bachelor
        • BBA

    What is your highest level of education completed?

Popular Schools

Avg. Wages For Related Jobs

Source: Bureau of Labor Statistics

Copyright